Ordering custom Handover Kits for a Singapore new-launch project is not like ordering office stationery. The MOQ is fixed, lead times are measured in weeks, and a single wrong decision early in the brief can quietly add S$10,000 to the invoice. This guide walks developers’ procurement and marketing teams through the full ordering process in 2026: MOQ, pricing bands, lead time, artwork requirements, sampling, production, and delivery — plus the common mistakes that cause reorders and schedule slips.
Bottom line: Expect 300 pieces MOQ, S$22-85 unit cost depending on material, and 4-10 weeks from signed artwork to delivery. Book the slot 10-12 weeks before your handover date to buy yourself a full sampling loop.
Step 1 — Lock the contents list before touching the box
Every successful handover project in our workshop starts with a finalised contents list. The contents dictate the EVA tray cut-out, which dictates the internal dimensions, which dictates the material yardage, which dictates the unit cost. If you start by specifying “a nice leather box” without knowing what goes inside, you will end up paying for a box that either does not fit your documents or leaves a third of the tray empty.
Use an eight-item starting template (strata title sleeve, warranty booklet, MCST welcome pack, key tag tray, access card pocket, USB slot, personalised welcome card, keepsake) and adjust from there.
Step 2 — Confirm your minimum order quantity
Aquaholic Gifts produces custom handover kits from an MOQ of 300 pieces. This volume matches the typical phase size of a Singapore new-launch project and gives enough buffer for sales-gallery display units, damaged-return replacements, and staff-presentation units.
If your launch has more than 300 units, order one production run sized to your exact number of buyers plus 5% wastage. Smaller projects (boutique launches, strata landed, GCB) still work at the 300-piece MOQ; the extra units make ideal reorder-safe spares for late completion or re-issue cases.
Step 3 — Pricing bands at 300 MOQ
Entry (PU leather, combo lock, EVA tray, hotstamp): S$22-32 per unit
Mid-tier (microfibre PU, key lock, full debossed cover): S$32-44 per unit
Premium (genuine vegetable-tanned leather, custom tooling): S$55-85 per unit
Luxury (wood veneer hybrid, metal corner brackets): S$80-130 per unit
Unit cost varies within each band based on box dimensions, interior fittings (EVA tray complexity, number of slots), lock choice, and decoration method (hotstamp vs. deboss vs. silkscreen).
Step 4 — Artwork preparation checklist
- Developer logo as vector (AI or PDF), outlined fonts.
- Project name wordmark at 1:1 scale.
- Exact hotstamp foil colour — Pantone metallic reference.
- Tray dimensions if you are supplying the contents insert.
- Colour swatch for material (we send physical swatches on request).
Late artwork is the single biggest cause of delay. Lock artwork the week you place the order.
Step 5 — Physical sample round
Never approve a full 300-piece run without seeing a physical sample first. A sample takes 10-14 days, costs S$200-450, and will catch problems a 3D render cannot: hotstamp depth, lock feel, hinge action, exact leather colour under warm lighting, EVA tray drop-in fit. We apply the sample cost to the final invoice on approved orders.
Step 6 — Production and lead time
After sample approval and a signed PO, production lead times at 300 MOQ are:
- PU leather build: 4-6 weeks
- Microfibre PU with debossed cover: 5-7 weeks
- Genuine leather: 6-10 weeks
- Wood veneer hybrid: 8-12 weeks
Add 3-5 business days for sea or air freight to Singapore and another 2 days for warehouse intake and final QC.
Step 7 — Delivery, QC, and distribution to the sales gallery
On arrival we open 5-10% of the cartons for cosmetic QC: colour consistency, hotstamp alignment, lock function, tray fit, hinge action. Any failed cartons are pulled and replaced before delivery to your sales gallery. Delivery is scheduled to the launch date so you do not need to warehouse the boxes for long periods — humidity is the enemy of leather.
Common procurement mistakes (and how to avoid them)
- Designing the box before the contents. Always lock contents first.
- Skipping the physical sample. A sample is cheap insurance against a 300-piece disaster.
- Ordering leather too far ahead of the launch date. Store in humidity-controlled conditions only — never unconditioned warehouses.
- Approving artwork late. Every week you delay artwork is a week you lose in production.
- Underbuying. Always add 5-10% spare units for replacements and sales gallery display.
Related reading in our Handover Kits series
Before you finalise the box spec, we recommend reading our companion guides on the Singapore Handover Box material and feature breakdown (for PU vs leather decisions) and the Singapore developer contents checklist (for the eight-item tray layout). Together with this ordering guide they form the full scoping pack used by our own project managers.
Browse our Handover Kits range
Every style and material we produce is displayed on our Handover Kits category page. Use it as your starting point for spec discussions with our team.
Frequently asked questions
Q: Is the 300-piece MOQ negotiable?
300 is the standard MOQ for a fully customised handover kit. Smaller runs are possible only on semi-custom shells (stock body, customised decoration) — ask our team for the semi-custom range.
Q: Can I split the order into multiple deliveries?
Yes. We regularly split a 300-piece run into a gallery-display delivery (20-50 units) and a main handover-week delivery for the balance.
Q: How much should I budget per unit for a mid-range PU box?
Budget S$30-40 per unit at a 300 MOQ. That range includes a quality microfibre PU exterior, combination lock, EVA tray, hotstamped logo, and debossed project name.
Q: What is the total typical project timeline?
Plan on 10-12 weeks from initial brief to delivery, broken roughly as 1-2 weeks for contents and artwork, 2 weeks for sampling, 4-6 weeks for production, and 1 week for freight and QC.
Start your handover kit brief today
Send us your launch date, unit count, and preferred material tier. We will return a sample plan, unit cost, and production timeline within one working day.
